The closing process can be an exciting, nerve wracking, scary process for both Buyers and Sellers.

It can be the most important piece of the Real Estate Transaction. At Business Administrative Services and Education we recognize the need for attention to detail, organization, and communication regarding the closing of your client’s home.

CLICK ON THE KW LOGO BELOW TO FILL OUT YOUR NEW CONTRACT TO CLOSE REQUEST.

ANY NEW KELLER WILLIAMS FIRMS AND KELLER WILLIAMS AGENTS: There is an onboarding process before you start to use BASE for Contract to Close. Reach out to us today to get started!

Pricing:

$399 for a Buyer Closing

$349 for a Seller Closing

Below is some helpful information on what BASE will do for your buyers and sellers during the closing process, and other additional information regarding contract to close.

Contract to Close - List Side Duties

Contract To Close Buy Side Duties

Agent Responsibilities

Terminated Contract? What now?

SELLERS:

  • PAPERWORK
    • Make sure that all initial documents are completed correctly and have all signatures
    • Coordinating the delivery of the Due Diligence money to the Seller
    • Coordinating the delivery of the Earnest Money to the Escrow agent
    • Coordinating getting page 14 of the OTP signed completely for receipt of monies
    • Send any documents needed throughout the process to be signed by the seller
      • Additional lender forms
      • Seller information sheet provided by closing attorney (loan payoff, etc)
      • Seller documents
        • Having conversation with Seller if they will be attending closing, arranging for seller documents to be signed/notarized prior to closing if needed and/or delivered to the closing attorney
  • WELCOME EMAILS
    • Sent to all parties in the transaction to introduce B.A.S.E as the Closing Coordinator and the Role we will play during the transaction
      • Other agent
      • Attorney
      • Lender
      • Seller
        • The email to the Seller is the “NEXT STEP” email so the seller is well informed on what the process will look like and how they will be communicated with
  • COMMUNICATION
    • We will maintain regular contact with you and your client throughout the closing process
    • Inform client of any inspections, expectations, delays
    • Send agent and seller calendar invites to all important dates, events, appointments
    • Follow up with lender/other agent on appraisal being scheduled within the due diligence period
  • REPAIRS
    • Work with agent and seller to schedule any necessary vendors for quotes during the due diligence period
    • Follow up with vendors to collect quotes, get invoices to closing attorney to be paid at closing
    • Make sure that due diligence repair request is signed by all parties by due diligence end
  • OTHER
    • Discuss with Seller their plans to attend closing and follow up to make sure everything is in place
    • Make sure all documents (seller documents) are signed and/or delivered to the attorney
    • Order Home Warranty if needed
    • Ensure all invoices are to the closing attorney
    • Inform sellers to discontinue utility services and homeowners insurance for the date of closing
      • Insurance not to be cancelled until new deed is on record, we will call seller once it has been recorded
    • Coordinate final walkthrough of the property and inform all parties of date/time
    • Coordinate with Loan officer communication of delivery of loan package to the attorney
    • Check with the buyers lender and/or agent that the buyer had received the closing disclosure 3 days prior to closing to be in compliance.
    • Discuss the closing disclosure with the sellers
    • Inform seller when deed has been recorded and the home is officially sold

BUYERS

  • PAPERWORK
    • Make sure that all initial documents are completed correctly and have all signatures
    • Make sure that completely signed offer to purchase is sent to the lender and the attorney
    • Coordinate getting EM and DD Checks to the parties per the contract with the Buyer
    • Coordinate getting page 14 of the OTP signed completely for receipt of monies
    • Send any documents needed throughout the process to be signed by the Buyer
      • Additional lender forms
      • Buyer sheet provided by closing attorney
      • Homeowners Insurance
  • WELCOME EMAILS
    • Sent to all parties in the transaction to introduce B.A.S.E as the Closing Coordinator and the Role we will play during the transaction
    • Other agent
    • Attorney
    • Lender
    • Buyer
      • The email to the Buyer is the “NEXT STEP” email so the seller is well informed on what the process will look like and how they will be communicated with
  • COMMUNICATION
    • We will maintain regular contact with you and your client throughout the closing process
    • Inform client of any expectations, delays, paperwork needing signed
    • Send agent and buyer calendar invites to all important dates, events, appointments
    • Follow up with lender/other agent on appraisal being scheduled within the due diligence period and loan commitment letter
  • REPAIRS
    • Schedule all inspections for the Buyer (Home, Pest, Septic, etc)
    • Work with agent and buyer to schedule any necessary vendors for quotes during the due diligence period
    • Follow up with vendors to collect quotes, get invoices to closing attorney to be paid at closing
    • Write due diligence repair request to be signed and presented to sellers agent
    • Make sure that due diligence repair request is signed by all parties by due diligence end
      • Send signed DD repair request to listing agent
  • OTHER
    • Discuss with Buyer closing preparation
    • Make sure all documents (buyer information sheet/other) are signed and to the correct parties
    • Order Home Warranty if needed
    • Ensure all invoices are to the closing attorney
    • Inform Buyers to set up utility services and homeowners insurance for the date of closing
    • Coordinate final walkthrough of the property and inform all parties of date/time
    • Coordinate with Loan officer communication of delivery of loan package to the attorney
    • Check with the buyers lender and/or agent that the buyer had received the closing disclosure 3 days prior to closing to be in compliance.
    • Discuss the closing disclosure with the buyer

We will NOT provide the following services:

  • Negotiate Repairs on behalf of buyer/seller
  • Negotiate or Renegotiate any parts of the offer to purchase (including the closing date)
  • Be a runner
    • This includes dropping off checks
    • Putting signs out at property
    • Leaving the office on behalf of the agent or client, etc.
    • BASE does offer a Running Services for an additional fee.

The above is a general list of our services. We are HUGE on communication and making sure that all parties from start to finish are well informed on where the process is and what the next steps are. We are here to help in any way and will do everything in our power to assist you and your clients.